{"id":142,"date":"2019-07-29T13:11:05","date_gmt":"2019-07-29T13:11:05","guid":{"rendered":"http:\/\/www.klsecurity.com\/blog\/?p=142"},"modified":"2019-11-15T16:26:21","modified_gmt":"2019-11-15T16:26:21","slug":"electronic-records-management-for-illinois-marijuana-dispensaries","status":"publish","type":"post","link":"https:\/\/www.klsecurity.com\/blog\/electronic-records-management-for-illinois-marijuana-dispensaries\/","title":{"rendered":"Electronic Records Management for Illinois Marijuana Dispensaries"},"content":{"rendered":"<p><a href=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/dispensary-electronic-records-managment-Ilinois.jpg\"><img loading=\"lazy\" class=\"alignleft wp-image-143\" src=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/dispensary-electronic-records-managment-Ilinois-1024x576.jpg\" alt=\"\" width=\"387\" height=\"218\" srcset=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/dispensary-electronic-records-managment-Ilinois-1024x576.jpg 1024w, https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/dispensary-electronic-records-managment-Ilinois-300x169.jpg 300w, https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/dispensary-electronic-records-managment-Ilinois-768x432.jpg 768w, https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/dispensary-electronic-records-managment-Ilinois-1200x675.jpg 1200w, https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/dispensary-electronic-records-managment-Ilinois.jpg 1280w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>Illinois legislature requires dispensaries in Illinois to maintain security measures to protect both people and product.\u00a0 One of the requirements for <a href=\"https:\/\/www.klsecurity.com\/products\/security-cameras.html\">dispensary security is 24\/7 video surveillance<\/a>. Cameras must be rolling at all times and record footage of all entries &amp; exits, parking lots, exterior of building, all <a href=\"https:\/\/www.klsecurity.com\/illinois\/cannabis-dispensing-requirements\/\">vaults, safes, storage areas<\/a> , and anywhere cannabis is handled in any fashion (sales, disposal, preparation, retail areas, storage, etc.) These cameras must be of substantial quality with the ability for law enforcement to identify vehicle license plates and use facial recognition. These records must be maintained for a minimum of 90 days, and available for review at any time.<\/p>\n<blockquote><p><em>All security system equipment and recordings shall be maintained in good working order, in a secure location so as to prevent theft, loss, destruction, or alterations.<\/em><br \/>\n<em>Cannabis Regulation and Tax Act., 2019 Bill Text IL H.B. 1438<\/em><\/p><\/blockquote>\n<p>As if this wasn\u2019t an already massive amount of data to store, <a href=\"https:\/\/www.klsecurity.com\/products\/iosafe-data-storage.html\">dispensaries must also electronically maintain records<\/a> of the following items for a minimum of three years (even in the event the dispensary closes):<\/p>\n<p>(1)\u00a0 Operating procedures;<\/p>\n<p>(2)\u00a0 Inventory records, policies, and procedures;<\/p>\n<p>(3)\u00a0 Security records;<\/p>\n<p>(4)\u00a0 Audit records;<\/p>\n<p>(5)\u00a0 Staff training plans and completion documentation;<\/p>\n<p>(6)\u00a0 Staffing plan; and<\/p>\n<p>(7)\u00a0 Business records, including but not limited to:<\/p>\n<ul>\n<li>(i)\u00a0 Assets and liabilities;<\/li>\n<li>(ii)\u00a0 Monetary transactions;<\/li>\n<li>(iii)\u00a0 Written or electronic accounts, including bank statements, journals, ledgers, and supporting documents, agreements, checks, invoices, receipts, and vouchers; and<\/li>\n<li>(iv)\u00a0 Any other financial accounts reasonably related to the dispensary operations.<\/li>\n<\/ul>\n<figure id=\"attachment_297\" aria-describedby=\"caption-attachment-297\" style=\"width: 298px\" class=\"wp-caption alignright\"><a href=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/09\/THC360-Cannabis-Security-Plans-and-Integration.png\"><img loading=\"lazy\" class=\"wp-image-297 size-medium\" src=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/09\/THC360-Cannabis-Security-Plans-and-Integration-298x300.png\" alt=\"\" width=\"298\" height=\"300\" srcset=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/09\/THC360-Cannabis-Security-Plans-and-Integration-298x300.png 298w, https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/09\/THC360-Cannabis-Security-Plans-and-Integration-150x150.png 150w, https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/09\/THC360-Cannabis-Security-Plans-and-Integration-768x774.png 768w, https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/09\/THC360-Cannabis-Security-Plans-and-Integration.png 942w\" sizes=\"(max-width: 298px) 100vw, 298px\" \/><\/a><figcaption id=\"caption-attachment-297\" class=\"wp-caption-text\">Offering solutions for Business Continuity &amp; Disaster Recovery planning of records management as part of your cannabis security plan and design.<\/figcaption><\/figure>\n<p><em>Cannabis Regulation and Tax Act., 2019 Bill Text IL H.B. 1438\u00a0<\/em><\/p>\n<p>These are all just the requirements set in place by the state of Illinois. It is important to also check the local ordinances to review any additional local guidelines, \u201c&#8230;it is crucial to understand compliance within the state or states where an organization operates.\u201d Smallwood, Robert F. <em>Managing Electronic Records: Methods, Best Practices, and Technologies<\/em>, John Wiley &amp; Sons, Incorporated, 2013.<\/p>\n<p><button style=\"position: relative; display: block; width: 100%; height: 100%; text-align: center; font-size: 1em;\" data-modal-id=\"nav_get_advice\" data-form-action-text=\"Let's Talk\">START A CONVERSATION<\/button><\/p>\n<p>&nbsp;<\/p>\n<p>Effective electronic record management is vital to the efficient operation of any modern business; \u201cAn investment in ERM (Electronic Record Management) is an<\/p>\n<figure id=\"attachment_144\" aria-describedby=\"caption-attachment-144\" style=\"width: 387px\" class=\"wp-caption alignright\"><a href=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/storage-of-Illinois-Dispensary-Electronic-Records-iosafe.png\"><img loading=\"lazy\" class=\"wp-image-144\" src=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/storage-of-Illinois-Dispensary-Electronic-Records-iosafe.png\" alt=\"\" width=\"387\" height=\"213\" srcset=\"https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/storage-of-Illinois-Dispensary-Electronic-Records-iosafe.png 757w, https:\/\/www.klsecurity.com\/blog\/wp-content\/uploads\/2019\/07\/storage-of-Illinois-Dispensary-Electronic-Records-iosafe-300x165.png 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/a><figcaption id=\"caption-attachment-144\" class=\"wp-caption-text\">ioSafe data storage products are the best brand manufacturer of virtual cloud data to physical endpoint files and complete systems that process, store and archive data and electronic records for Illinois Dispensary and retail marijuana shops.<\/figcaption><\/figure>\n<p>investment in business process automation and yields document control, document integrity, and security benefits.\u201d Smallwood, Robert F. <em>Managing Electronic Records: Methods, Best Practices, and Technologies<\/em>, John Wiley &amp; Sons, Incorporated, 2013.<\/p>\n<p>When you\u2019re ready to begin the process of securing your business (cannabis or otherwise), the consultants at KL Security are available to assist. Well versed in government regulations and recent legal mandates, we are prepared to ensure your business will pass requirements.\u00a0 With sufficient <a href=\"https:\/\/www.klsecurity.com\/cannabis-facility-design-and-planning.html\">cannabis security planning and programming your facility will be ready for license and compliance<\/a><\/p>\n<p style=\"text-align: center;\"><strong>TOLL FREE 1-866-867-0306<\/strong><\/p>\n<p style=\"text-align: center;\"><a href=\"mailto:contact@klsecurity.com\"><strong>contact@klsecurity.com<\/strong><\/a><\/p>\n<p>DEA Rules, security requirements and regulations per the <a href=\"https:\/\/www.klsecurity.com\/products\/medical-marijuana-dea-storage.html\">Code of Federal Regulations 21CFR1301.72<\/a><a href=\"https:\/\/www.klsecurity.com\/products\/medical-marijuana-dea-storage.html\">https:\/\/www.klsecurity.com\/products\/medical-marijuana-dea-storage.html<\/a><\/p>\n<p>&nbsp;<\/p>\n<p>Information has been gathered from sources deemed reliable but not guaranteed and is subject to change without notice. All license information and security measures taken directly from legislation: <em>Cannabis Regulation and Tax Act., 2019 Bill Text IL H.B. 1438<\/em><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; &nbsp; &nbsp; &nbsp; Illinois legislature requires dispensaries in Illinois to maintain security measures to protect both people and product.\u00a0 One of the requirements for dispensary security is 24\/7 video surveillance. Cameras must be rolling at all times and record footage of all entries &amp; exits, parking lots, exterior of building, all vaults, safes, storage &hellip; <a href=\"https:\/\/www.klsecurity.com\/blog\/electronic-records-management-for-illinois-marijuana-dispensaries\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Electronic Records Management for Illinois Marijuana Dispensaries<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":143,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[132,112,122],"tags":[125,126,151,160],"_links":{"self":[{"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/posts\/142"}],"collection":[{"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/comments?post=142"}],"version-history":[{"count":6,"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/posts\/142\/revisions"}],"predecessor-version":[{"id":307,"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/posts\/142\/revisions\/307"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/media\/143"}],"wp:attachment":[{"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/media?parent=142"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/categories?post=142"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.klsecurity.com\/blog\/wp-json\/wp\/v2\/tags?post=142"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}