The storage requirements of secured monetary funds has been updated and revised in 2018 by the U.S. Department of Defense. These updates and revisions are summarized below and can be found in Department of Defense 7000.14-R Financial Management Regulation Volume 5, Chapter 3. The DoD administrative revisions—hyperlink format and updated policy memo—are not noted below.
In DoD 7000.14-R, a subparagraph has been amended to provide a little more clarification on determining cash requirements than in the previous version. Specifically including “managing foreign government contributions (burdensharing funds)” as a type of disbursement.
In addition to this revision, there have been two additions to DoD 7000.14-R. The first and most significant addition is a section on the establishment of the DoD’s Treasury Account Symbol (TAS) for disbursing officer (DO) cash to a cash/investment account that is outside of the U.S. Treasury. Both the Office of Management and Budget and the Treasury determined that TAS needs to be recorded for non-fiduciary, non-budgetary activities with government/federal sources or funds.
A TAS is created for each DoD component to “document the balance of DO cash held outside the Treasury.” Defense Finance and Accounting Services (DFAS) uses monthly SF 1219 data to report the DO cash to the proper Treasury Account Symbol. Below are the TASs for disbursing officer cash.
- 017 X 6950 disbursing officer cash: Department of Navy
- 021 X 6951 disbursing officer cash: Department of Army
- 057 X 6952 disbursing officer cash: Department of Air Force
- 097 X 6953 disbursing officer cash: Defense Agencies
- 096 X 6954 disbursing officer cash: Corps. Of Engineers (Civil)
The second addition ties in with the burdensharing revision mentioned above. An example is given at the end of the 7000.14-R for Foreign Currency Cash or Limited Depositary Account (LDA) Balance Requirements. A “Burdensharing Funds (If Applicable)” row has been added to the table.
Monetary Funds Lock and Storage Requirements
The monetary funds lock and storage requirements listed in DoD 7000.14-R remains unchanged from the previous version which are listed below.
- Funds less than $7,500
- Lock requirement(s): UL Std 768, Group 1R
- Storage requirements: Vault (must be fire-resistant for two hours), Burglary resistant safe (if vault isn’t available), Class 5 GSA-approved container
- Note: If GSA-approved container has been manufactured after 2007, it must have a FF-L-2740 or FF-L-2937 lock
- Funds greater than $7,500 but less than $50,000
- Lock requirement(s): UL Std 768, Group 1R
- Storage requirements: Burglary resistant safe with UL TL-15 rating, Class 5 GSA-approved container
- Funds greater than $50,000
- Lock requirement(s): UL Std 768, Group 1R
- Storage requirements: Burglary resistant safe with UL TL-30 rating, Vault (must be fire-resistant for two hours)
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Information has been gathered from sources deemed reliable but not guaranteed and is subject to change without notice. The information contained in this site is provided for informational purposes only.